We at MyStat Solutions are committed to protecting and respecting your privacy by collecting and processing your personal information and, where applicable, sensitive personal information in accordance with applicable data privacy laws and regulations (“Data Privacy Laws”), including the Philippine Data Privacy Act of 2012 (“DPA”) and its Implementing Rules and Regulations (“DPA IRR”), the EU/UK General Data Protection Regulation (“GDPR/UK GDPR”), and relevant U.S. state privacy laws such as the California Consumer Privacy Act as amended by the CPRA (“CCPA/CPRA”) (collectively, the “Privacy Laws”).

This Privacy Notice sets out the manner by which MyStat Solutions (“MyStat,” “we,” “us,” or “our”) collects and processes your personal data.

This Privacy Notice has been prepared and used as of September 17, 2025 (“Notice Date”). We reserve the right to amend this Privacy Notice from time to time to reflect changing legal requirements or our processing practices. Any such changes will be posted on this website and will be effective upon posting.

The personal information we collect and process

As of the Notice Date, the personal information we collect and process may include:

Contact information that will allow us to contact you, such as your name, company, job title, address, email address, and telephone and mobile numbers;
Professional and engagement details relevant to evaluating and providing services (e.g., role requirements, tools/tech stack, scope, schedules, notes you share with us);
Files and submissions you upload or send to us (e.g., job descriptions, statements of work, resumes/CVs, SOPs); and
Other personal information that will be necessary to assist us in providing our services to you.

Important: Please avoid sending Protected Health Information (PHI) or other sensitive data through public forms or email. If your engagement requires handling PHI or other regulated data, we will put in place appropriate agreements (e.g., BAA) and secure channels before processing.

We may also automatically collect certain information when you use our site, such as device and usage data (IP address, browser/OS, pages viewed, referral source, time on page, and links clicked) and cookies/analytics data. We currently use Google Analytics to help us understand and improve site performance. For more information, please see our Cookie Policy.

How we collect personal information

In order to provide our services to you, we will collect personal data directly from you or your organization when you or your organization:

Register interest, book a call, or submit a form on our website;
Engage in the use of our services, including discovery calls, interviews, or onboarding;
Access, browse, visit, use, or contact us through our website and other online or social media platforms; or
Contact us or provide such personal information to us in other circumstances (e.g., email, phone, messaging).

In some cases, we may collect data about you from third-party sources such as publicly available sources, scheduling and form processors (e.g., Calendly, FormSubmit), or business platforms you authorize us to use.

Purpose and manner of using personal information

Any personal information we collect is manually and/or electronically used, stored, recorded, or otherwise processed exclusively for purposes of:

Rendering services to you or your organization, as clients and/or users;
Communicating regarding your inquiries, scheduling, proposals, and service updates;
Operating and improving our website and services, including analytics and performance measurement;
Managing our business relationship with you and/or your organization, including processing payments, accounting, auditing, billing and collection, and related support services if/when necessary;
Ensuring security and preventing fraud, including detecting, preventing, and responding to security incidents;
Acting in compliance with our legal obligations, including responding to lawful requests or regulatory requirements; and
Any other purpose related to the foregoing or for any purpose for which you provided your personal information to MyStat.

Sharing and disclosure

Your personal information may be disclosed to or shared with the following entities, for the purpose of providing or supporting the particular services that you have availed from MyStat:

Service providers and processors that host our website, process forms and scheduling, provide analytics, communications, storage, security, and invoicing;
Professional advisors (e.g., auditors, accountants, legal counsel) under confidentiality; and
Client-directed platforms you ask us to use (e.g., Google Workspace, Microsoft 365, Slack, Zendesk, HubSpot, Salesforce, Notion, Asana, ClickUp).

Except as otherwise provided above, we do not share your personal information with any other third parties unless necessary to provide the services or when you specifically consent to such transfer or sharing. In such cases, the transfer of your personal information will be done in accordance with applicable Privacy Laws. You will be notified of such transfer or sharing when required, and we will take appropriate safeguards to ensure the integrity and protection of the personal information being transferred.

In the event of a business transaction (e.g., merger, acquisition, or asset sale), your information may be transferred as part of that transaction, subject to continued confidentiality and protection requirements.

Retention

We will delete or anonymize your personal data when it is no longer reasonably required for the above purposes or when you withdraw your consent (where applicable), provided that we are not legally required or otherwise permitted to continue to hold such data. We may retain your personal data for an additional period to the extent we deem it necessary to comply with regulatory compliance requirements or to assert or defend legal claims during any relevant retention period.

International transfers

We operate in the United States and may collaborate with specialists and vendors in other countries (including the Philippines). Your information may be transferred and processed outside your country of residence. Where required by law, we implement appropriate safeguards (such as Standard Contractual Clauses and contractual protections with processors) to help ensure your information remains protected.

How we secure and protect personal information

We take necessary and appropriate organizational, physical, and technical security measures against unauthorized or unlawful processing of your personal data and against accidental loss or destruction of, or damage to, your personal data; and
We limit access to your personal information to personnel who require such data in the performance of their functions and bind them to confidentiality obligations.

While we work hard to protect information, no method of transmission or storage is completely secure. If you believe your data has been misused or compromised, please contact us immediately.

Rights as Data Subjects

Subject to applicable law and certain exceptions, you may have the following rights over your personal information:

Right to Be Informed: You have the right to be informed whether your personal data shall be, are being, or have been processed, including whether automated decision-making and profiling will be involved in the processing.
Right to Object: You can object to processing of your personal data, including processing for direct marketing, automated processing, or profiling.
Right to Access: You have the right to reasonable access to the following, upon demand:
- Contents of your personal data that was processed;
- Sources from which personal data was obtained;
- Names and addresses of recipients of the personal data;
- Manner by which such data was processed;
- Reasons for the disclosure of the personal data to recipients, if any;
- Information on automated processes where your personal data will, or is likely to, be made as the sole basis for any decision that significantly affects or will affect you;
- Date when your personal data was last accessed and modified; and
- The designation, name or identity, and address of the personal information controller.
Right to Rectification: You have the right to dispute any inaccuracy or error in your personal data, unless the request is vexatious or otherwise unreasonable.
Right to Erasure or Blocking: You have the right to suspend, withdraw, or order the blocking, removal, or destruction of your personal information from our filing system, under the circumstances allowed under Privacy Laws.
Right to Damages: You have the right to be indemnified for any damages sustained due to such inaccurate, incomplete, outdated, false, unlawfully obtained, or unauthorized use of your personal data.
Right to Data Portability: Where technically feasible, you may obtain a copy of your personal data in an electronic or structured format commonly used and suitable for further use.

Residents of certain jurisdictions (e.g., the EU/UK and certain U.S. states) may have additional rights, such as the right to restrict processing, the right to object to certain processing based on legitimate interests, and the right to lodge a complaint with a supervisory authority or state regulator.

Any requests, concerns, or notices relating to exercising your rights as indicated above may be sent in writing to the following:

Email: info@mystatsolutions.com
Website: https://mystatsolutions.com/
Address:
4534 Normandy Dr
Lisle, IL 60532
United States

Third-party sites and services

Our website may contain links to third-party sites or embed third-party tools (e.g., scheduling widgets, form processors, hosted videos, or fonts). These providers operate under their own privacy policies and terms. We are not responsible for their practices.

Children’s privacy

Our services are intended for business users and are not directed to children under the age of 16. We do not knowingly collect personal information from children. If you believe a child has provided us information, please contact us so we can take appropriate action.

Contact us

If you have any questions about this Privacy Notice, our data practices, or your rights, please contact us at info@mystatsolutions.com.

Last updated: September 17, 2025